We still encourage teachers to make use of the class supplies budget during the program! Supplies could be virtual purchases or physical supplies that can be shipped to students. However, we cannot refund gift cards as class supplies. The default budget for Splash is $30 per class section or hour of walk-in. We will gladly grant additional funding provided that you follow the instructions below and ask us in advance.
To purchase class supplies, you must pay on your own, then request reimbursement from MIT by filling out a Request for Payment (RFP) if you’re an MIT student or affiliate. We will fill one out for you if you’re not affiliated with MIT. Before making a purchase for your class, you should read these brief instructions:
ESP owns a lot of non-consumable class supplies, so before buying any, you should check out our inventory. Email us at splash@mit.eduif you have any questions or want to confirm the state and quantity of the supply. We can provide staples such as paper, pens, pencils.
We love awesome classes, and sometimes awesome classesrequire awesome class supplies! You may automatically spend up to $30 per class section or hour of walk-in, but if you want to spend more than that, please contact us at splash@mit.edu with a description of what, how much you want to buy, and why it will benefit your class. We will only reimburse larger purchases if you have obtained prior approval.
While we’re happy to reimburse for class supplies, we will not pay for other expenses. In particular, Splash 2025 will not reimburse for teacher food, since we will be providing food to teachers onsite. If you do end up buying any non-consumable items for your class, you must return them to us. We will add those supplies to our inventory so that future teachers can use them for their classes.
You may buy prizes for your students, but we ask that you please not use your class budget to buy things for yourself, with one exception: if you give away an item to every student, you may keep one for yourself.
You can use a copy of MIT’s tax exemption form to avoid paying state sales tax. You can download this form from the VPF website (MIT certificates may be required; alumni and non-MIT students can request a copy of the tax exempt form by emailing splash@mit.edu). In MA, you might additionally need MIT’s ST-5 (Sales Tax Purchaser Certificate).
If you need to buy things from Amazon, the usual procedure is to pay tax and then send Amazon the tax-exempt form. They will then refund the tax.
NOTE: Tax exemptions are more complicated for purchasing things to be sent outside of Massachusetts. Please email splash@mit.eduif you have any questions about out-of-state tax.
You will need to submit electronic images of your receipts, so it is critical that you obtain legible photos or scans of your receipts before discarding them.
All receipts must:
If a receipt does not have a proof of purchase, you must submit a credit card statement or a bank account statement, with the corresponding expenses circled or highlighted (you may redact all other information but your name).
MIT does not reimburse gift cards due to their unknown tax implications. Please do not purchase gift cards as prizes for your class, as we will not be able to reimburse you!
Everyone | |
Tax exempt forms: | VPF’s website |
Budget: | $30 per class section or walk-in hour. Email splash@mit.edu to spend more! |
Google Form: | https://forms.gle/YvAqnVexycubjPZr8 |
Print-outs and receipts: | No longer required! Get legible photos / scans of your receipts! |
Form Deadline: | Apr 6th, 2025 |
MIT Only | |
Link: | Create an RFP (select Request a Reimbursement for Me) |
MIT Cost object: | Leave Blank |
G/L Account: | 420226 |
Submit to: | Vivian Hir (vshir) or Eugeniya Artemova (giniya). |
## Submitting your reimbursement (MIT students and affiliates with a Kerberos account)
Please don’t forget to fill out the Google form! We won’t give reimbursements to anyone who hasn’t done so.
## Submitting your documentation (Non-MIT)
Please don’t forget to fill out the Google form! We won’t give reimbursements to anyone who hasn’t done so.
Last modified
on Feb. 15, 2025 at 04:16 p.m.